All Honours and Masters (Advanced) theses must be submitted by the due date unless an extension for time to submit has been granted.
The penalty for late submission for theses and coursework without an approved extension is 5% per working day. Work submitted after an approved extended deadline will also be penalised at 5% per working day. A thesis extension may result in the thesis not being completed, and a result finalised, in time to graduate at the next graduation ceremony.
Masters (Advanced) students only
Four weeks extension
If you enrolled in your program prior to 2018, you may apply for an extension of up to four weeks. You should email the Program Convenor (with a copy to your Supervisor) to request the extension. The extension will be automatically granted if you acknowledge and agree that the thesis may not be completed, and a result finalised, in time for you to graduate at the July ceremony (for students submitting mid-year) or the December ceremony (for students submitting end of year).
More than four weeks extension
If you require an extension to submit your thesis or equivalent work longer than the automatic four weeks, you must submit a formal application through this form. This application will be granted only under exceptional circumstances at the discretion of the delegated authority.
Acceptable grounds for an extension of time on thesis or equivalent work submission may include that you have:
- been ill while working on your thesis. Minor bouts of illness (e.g. colds, minor flu) will only be considered grounds for an extension if suffered in the final eight weeks before the due date;
- suffered unforeseen misfortune (e.g. illness or death of a family member or close friend, or the need to assume significant caring responsibilities) during the period of enrolment;
- through no fault of your own, experienced unforeseen difficulties in carrying out the work (e.g. as a result of tardy analysis of data by laboratories or abnormally restricted studio access);
- had a significant unforeseen escalation in your paid work hours.
Non-acceptable grounds for an extension of time on thesis or equivalent work submission may include that you:
- have arranged a personal event, such as a wedding or a holiday, during your program of study;
- that you are not a native speaker of English;
- loss of data (all data should be backed up};
- that you could do a better job if you had extra time in which to complete the work.
Applications for extensions should be lodged as early as possible, and must be lodged before the due date of the work for which the extension is requested. Only in exceptional circumstances will applications lodged after the due date be considered.
Things you should have done before completing this form
- You should discuss your need for an extension with your Supervisor and/or Honours or Master's (Advanced) Program Convenor.
- You will need to provide supporting documentation. This normally requires you to make an appointment with a qualified medical practitioner or counsellor.
- A timeline of events leading up to your request for an extension is the easiest way to provide evidence of how many extra weeks you are requesting, given your circumstances, together with supporting documentation.
Things you should know....
- If you encounter circumstances that require you to apply for an extension, begin the process when those circumstances arise, not later in your Honours or Masters (Advanced) program. This will assist in your making a case for an extension and you'll be able to provide a clearer timeline. This is your responsibility and essential to the effective management of your studies.
- Honours students
- Your Supervisor or Honours Convenor cannot approve an extension formally or informally.
- If your application is successful, you will be sent an Honours extension approval email from the CASS Student and Education Office with the new thesis submission date. When you submit your thesis, you must attach a copy of the Honours extension approval letter to the front of your thesis in PDF form (if submitting electronically) or to the hard copy.
- Masters (Advanced) students - see automatic extension information above.
- If you have applied for an extension of more than four weeks, and it has been approved, you will be sent an extension approval email from the CASS Student and Education Office with the new thesis submission date. When you submit your thesis, you must attach a copy of the extension approval letter to the front of your thesis in PDF form.
Any documentation that supports your request (eg Medical certificates; a letter from your medical practitioner etc) should be uploaded below.